Knowing what a Ministry Manifest is and why it is needed for transporting hazardous waste
A manifest is a legal document issued by the Ministry of the Environment used to track the movement of any waste chemical. There are always 3 parties involved in the distribution and use of manifests; the Generator, Carrier and Receiver site (although sometimes 1 party may serve multiple roles; ECS serves as both Carrier & Receiver Site). All parties must have valid registrations, i.e. Generator Number, TDG Number, C of A, etc.
The following describes the distribution of all 6 pages of a Manifest based on our service to you, the generator with ECS serving as both the Carrier & Receiver Site.
- At the time of pick up our ECS Service Provider will prepare your Manifest Document and request your signature to confirm the waste type and quantity picked up.. He will leave with you Copy 1 & 2. You will retain Copy 2 for your files (kept for 2 years) and mail Copy 1 to the Environmental Athority in your region. This lets the MOE know that a specific amount of chemical has left your facility and is now the responsibility of the Carrier.
- When our truck arrives at ECS (receiver site) we will complete Section C (Receiver Information) of the remaining 4 pages of the Manifest Document to confirm the waste type and quantity. We will then mail Copy 3 to the MOE and Copy 6 to you the Generator to inform both parties that the same quantity and type was received safely. We will maintain Copy 4 (Carrier Copy) and Copy 5 (Receiver Copy) for our records.
Manifest copies must be kept for a period of 2 years and may be audited by the Ministry of the Environment. A copy of these manifests should be stored chronologically in a file by the generator, carrier and receiver. In reference to the generator, in some cases corporate offices may also want to keep a record of their individual locations at their Head Office. Something to remember – the generator is responsible for their own paper work; whether head office or individual locations. The generator is ultimately responsible for the waste that they produce and ship out until signed off by the receiver.
THINGS YOU SHOULD KNOW!
- Unknown chemical can NOT be disposed of or transported by law under the TDG Regulation. All chemical names, contaminants and concentrations be identified, labeled and manifested. Unknown chemical waste require proper handling, knowledge and labeling. The analysis necessary for identifying unknowns are expensive. Care must be taken, to maintain an accurate inventory of stored hazardous materials and hazardous wastes to ensure identification. Complete and accurate identification of all chemical waste is very important to ensure safe and environmentally sound hazardous waste management.
GOOD NEWS: If you have old waste at your facility and are concerned with how to identify, seperate, contain and dispose of it we can help!
- Ensure EACH individual item is in an approved container; bottle, bag, jug, drum, tote, box, etc. is clearly labeled with the chemical name, contaminants and concentrations if known as well as generator number and manifest number. Do not write common names. List all components by their specific, non-abbreviated chemical names.
GOOD NEWS: Your ECS Service Provider will label all chemicals at the time of pick up!
- Absolutely NO HAZARDOUS CHEMICAL is to be flushed down the drain.
(Refer to your City Municipal Sewer Act) or call the Occupational Health and Safety Dept or ECS for more information.